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Purchasing Policy and ProceduresCFOP 75-1

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Edition on the PDF
2007-01-29
DCF's official index lists
2007-01-29
Copy retrieved
Oct 5, 2026
Pages
53
Office of primary responsibility
ASGP
Supersedes
CFOP 75-1 dated July 1, 2005.

Comparing with DCF all findings 1 finding

Contents 160 entries

  1. Chapter 1 – GENERAL p. 5
  2. 1-1. Purchasing Management p. 5
  3. 1-2. Separation of Duties Management Principle p. 5
  4. 1-3. Code of Ethics and Conduct p. 5
  5. 1-4. Policy and Procedures p. 7
  6. 1-5. Purchasing Responsibilities p. 7
  7. Chapter 2 – OFFICE PROCEDURES AND SYSTEMS p. 10
  8. 2-1. General p. 10
  9. 2-2. Requisition Filing System p. 10
  10. 2-3. Direct Order Filing Systems p. 10
  11. 2-4. Direct Order Log p. 10
  12. 2-5. Purchasing Card Log Filing System p. 11
  13. 2-6. Bid Log p. 11
  14. 2-7. State Commodity Contract Filing System p. 11
  15. 2-8. Systematic Follow-Up Procedures for Outstanding Direct Orders p. 11
  16. 2-9. Library of Purchasing-Related Publications p. 11
  17. 2-10. Vendor Reference File p. 12
  18. 2-11. Purchasing Related Forms p. 12
  19. 2-12. Records Retention p. 12
  20. Chapter 3 – PURCHASE OF COMMODITIES p. 12
  21. 3-1. Legal p. 12
  22. 3-2. Definition of “Commodity” p. 13
  23. 3-3. Purchase of Commodities/Services From Other Governmental Agencies p. 13
  24. 3-4. Purchase of Prosthetic or Orthopedic Devices p. 13
  25. 3-5. Circumventing Competitive Bidding p. 13
  26. Chapter 4 – PURCHASE REQUISITION p. 14
  27. 4-1. General Instructions p. 14
  28. 4-2. Routing Instructions p. 15
  29. 4-3. Restriction of Expenditures p. 15
  30. 4-4. Documentation for Unauthorized Purchases p. 15
  31. 4-5. Records Retention p. 15
  32. Chapter 5 – BIDDING PROCEDURES p. 16
  33. 5-1. General p. 16
  34. 5-2. Special Conditions p. 16
  35. 5-3. MyFloridaMarketPlace Transaction Fee p. 16
  36. 5-4. Exemption From Transaction Fee p. 16
  37. 5-5. Minor Irregularities/Right to Reject p. 17
  38. 5-6. Bid, Performance and Payment Bonds p. 17
  39. 5-7. Discriminatory Vendor List p. 18
  40. 5-8. Cancellation Clauses p. 19
  41. 5-9. Bids for Contracts Spanning More than One Fiscal Year p. 19
  42. 5-10. Compliance with the Health Insurance Portability and Accountability Act (HIPAA) p. 19
  43. 5-11. Compliance with the Civil Rights Act p. 20
  44. 5-12. Non-discrimination as to Handicapped Individuals p. 20
  45. 5-13. Non-employment of Unauthorized Aliens p. 21
  46. 5-14. Public Entity Crime Clause p. 21
  47. 5-15. Pre-Bid Conferences p. 21
  48. 5-16. Bid Addenda p. 21
  49. 5-17. Advertisements p. 22
  50. 5-18. Bid Evaluation Teams p. 22
  51. 5-19. Bid Tabulations p. 22
  52. 5-20. Identical (Tie) Bids p. 22
  53. 5-21. Posting of Bid Tabulations p. 23
  54. 5-22. Electronic Posting of Intended Decisions and Awards p. 23
  55. 5-23. Commodity Inspections p. 23
  56. Chapter 6 – CONTRACTS p. 23
  57. 6-1. General p. 23
  58. 6-2. Contract Document p. 23
  59. 6-3. Equipment Leases p. 25
  60. 6-4. Installment Sale and Purchase Contracts p. 25
  61. 6-5. Consolidated Equipment Financing Program p. 25
  62. 6-6. Limitation on Deferred Payment Purchases p. 25
  63. 6-7. Purchase of Maintenance or Custodial Services p. 26
  64. 6-8. Purchase of Administrative and Program Related Services p. 26
  65. 6-9. Purchase of Commodities and Related Services for Individual Clients/Patients p. 26
  66. 6-10. Architectural Engineering and Construction Related Services p. 26
  67. 6-11. Purchase of Real Property and Leased Space p. 26
  68. 6-12. Indemnification – Hold Harmless Clauses p. 26
  69. 6-13. Annual Appropriations p. 26
  70. 6-14. Invoicing, Payment, and Interest Penalties Requirement p. 26
  71. 6-15. Contractor Compliance With Civil Rights Act p. 26
  72. 6-16. Non-discrimination as to Handicapped Individuals p. 27
  73. 6-17. Non-employment of Unauthorized Aliens p. 27
  74. 6-18. Public Entity Crime Clause p. 27
  75. 6-19. Insurance Considerations in the Development of Contracts p. 28
  76. 6-20. Personal Liability Insurance p. 28
  77. 6-21. Federal Regulations Governing Purchasing (Contracting) Activities p. 29
  78. 6-22. Breach of Contract p. 29
  79. 6-23. Securing State Ownership of Copyrights and Royalties p. 30
  80. 6-24. Purchasing Categories, Threshold Amounts p. 30
  81. Chapter 7 – CONTRACT PURCHASING p. 30
  82. 7-1. General p. 30
  83. 7-2. State Term Contracts p. 31
  84. 7-3. State Purchasing Agreement (SPA) p. 31
  85. 7-4. Departmental Contracts p. 31
  86. 7-5. Alternate Contract Sources p. 31
  87. 7-6. Other Contracts and Commodity Acquisition Methods p. 32
  88. Chapter 8 – DIRECT ORDERS, BILLING FORMS AND PETTY CASH FUNDS p. 32
  89. 8-1. General p. 32
  90. 8-2. Purchase of Commodities p. 32
  91. 8-3. Standard Direct Orders p. 32
  92. 8-4. Purchases Not Requiring Competitive Bidding and/or a Direct Order p. 33
  93. 8-5. Records Retention p. 35
  94. 8-6. Direct Order Distribution p. 35
  95. 8-7. Field Direct Orders p. 36
  96. 8-8. Annual Direct Orders p. 36
  97. 8-9. Blanket Direct Orders p. 36
  98. 8-10. Confirmation Direct Orders p. 37
  99. 8-11. Client Authorization and Billing Forms p. 37
  100. 8-12. Petty Cash Funds p. 37
  101. 8-13. Certified Minority Business Enterprises p. 38
  102. 8-14. Special Purchasing Procedures p. 38
  103. 8-15. Special Notes Concerning Purchasing p. 38
  104. Chapter 9 – PURCHASING CARD PROCUREMENT GUIDELINES p. 38
  105. 9-1. Purpose p. 38
  106. 9-2. Responsibility p. 39
  107. Chapter 10 – EMERGENCY, SINGLE SOURCE, NO COMPETITIVE BID, LEGAL p. 39
  108. 10-1. Purpose p. 39
  109. 10-2. Definitions p. 39
  110. 10-3. Emergency Purchases p. 40
  111. 10-4. Single Source Commodity Purchases p. 40
  112. 10-5. No Competitive Sealed Bids p. 41
  113. 10-6. Waiver of Legal Advertisement p. 41
  114. 10-7. Routine Purchasing-Related Activities p. 41
  115. Chapter 11 – SPECIAL PURCHASING PROCEDURES p. 41
  116. 11-1. Purpose p. 41
  117. 11-2. Filing Equipment p. 41
  118. 11-3. Microfilm Services and Equipment p. 41
  119. 11-4. Information Technology p. 41
  120. 11-5. Operating Capital Outlay (OCO) p. 43
  121. 11-6. Motor Vehicles, Watercraft, and Aircraft p. 43
  122. 11-7. Rental Car Contract p. 45
  123. 11-8. Communications and Audio-Visual Equipment p. 45
  124. 11-9. Client-Related Purchases p. 45
  125. 11-10. Superintendent of Documents p. 45
  126. 11-11. Overdue Postage Account p. 46
  127. 11-12. Florida Statutes p. 46
  128. 11-13. Purchases Involving a Trade-In of Surplus Property (OCO) p. 46
  129. 11-14. Force Account Construction Purchases p. 46
  130. 11-15. Purchase of Institutional Mattresses p. 46
  131. 11-16. Purchase of Commodities and Services Available from Prison Rehabilitative Industries and p. 47
  132. 11-17. Purchase of Commodities Manufactured by the Blind and Severely Handicapped (RESPECT) p. 47
  133. Chapter 12 – PURCHASE OF PRINTING p. 48
  134. 12-1. Legal p. 48
  135. 12-2. Definitions p. 48
  136. 12-3. Use of Recycled Paper p. 48
  137. 12-4. Printing Adjustments – Overruns/Underruns p. 48
  138. 12-5. Notification of Acceptance or Non-acceptance p. 48
  139. 12-6. Printing Equipment Purchase p. 49
  140. 12-7. Publication Records p. 49
  141. Chapter 13 – PURCHASE OF INSURANCE p. 49
  142. 13-1. General p. 49
  143. 13-2. Fire and Extended Coverage p. 49
  144. 13-3. Automobile Liability Insurance p. 50
  145. 13-4. General Liability (Including Medical Malpractice Coverage) p. 50
  146. 13-5. Workers’ Compensation p. 50
  147. 13-6. Employee Honesty Bond p. 50
  148. 13-7. Boiler and Heavy Machinery (and Related Accessories) p. 50
  149. 13-8. Miscellaneous Insurance Coverages p. 50
  150. 13-9. Reporting Insurance Claims p. 50
  151. Chapter 14 – MINORITY VENDOR PROGRAM p. 51
  152. 14-1. Definitions p. 51
  153. 14-2. Reservation of Contracts and Subcontracts p. 51
  154. 14-3. Certified Minority Business Enterprise (CMBE) Policies and Procedures p. 51
  155. Chapter 15 – STANDARD FORMS p. 52
  156. 15-1. General p. 52
  157. 15-2. Standard Departmental Purchasing Forms p. 52
  158. Chapter 16 – MYFLORIDAMARKETPLACE (MFMP) AND CONFIDENTIALITY p. 52
  159. 16-1. General p. 52
  160. 16-2. MyFloridaMarketPlace Information Security and Electronic Attachments p. 53

Citations found in the text

CFOPs it cites (9)

CFOPs that cite it (2)

Florida Statutes (47)

Administrative Code rules (14)

Federal law (3)

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