Dependency Law Finder

This operating procedure has been updated to include standard procedures for records management and electronic records storage in conjunction with Information Technology.

1. Chapter 1 – GENERAL INFORMATION ABOUT RECORDS MANAGEMENT p. 3
2. 1-1. Purpose p. 3
3. 1-2. Scope p. 3
4. 1-3. References p. 3
5. 1-4. Definitions p. 4
6. 1-5. Requirement to Maintain Public Records p. 5
7. 1-6. Responsibilities p. 5
8. 1-7. Forms and Other Supplies p. 7
9. 1-8. Confidentiality and Releasing Public Records p. 7
10. 1-9. Security and Privacy Incident Reporting p. 7
11. Chapter 2 – RETENTION SCHEDULES p. 9
12. 2-1. Purpose p. 9
13. 2-2. What a Records Retention Schedule Is Designed To Do p. 9
14. 2-3. Use of General Records Schedules for State Agencies p. 9
15. 2-4. Process For Revising or Establishing a Retention Schedule p. 9
16. Chapter 3 – DISPOSAL OF RECORDS p. 11
17. 3-1. Purpose p. 11
18. 3-2. General p. 11
19. 3-3. Request to Destroy Records p. 11
20. 3-4. Procedures to Follow Upon Completion of a Records Disposition Request p. 12
21. 3-5. Disposition of Records Authorized for Disposal p. 12
22. 3-6. Lost Records or Records Destroyed Without Approval p. 13
23. Chapter 4 – RECORDS STORAGE p. 14
24. 4-1. Purpose p. 14
25. 4-2. General p. 14
26. 4-3. Electronic Records p. 15
27. 4-4. Preparing Records for Storage (Packing Records Storage Cartons, Completing Label, and p. 17
28. 4-5. Records Reference Service (how to retrieve and return records) p. 18
29. 4-6. Records Storage Facility Standards p. 19
30. Chapter 5 – INVENTORY p. 20
31. 5-1. Purpose p. 20
32. 5-2. General p. 20
33. 5-3. Disposition p. 20
34. 5-4. Inventory Process p. 21
35. 5-5. Consolidation p. 22
36. Chapter 6 – MICROGRAPHICS p. 23
37. 6-1. General p. 23
38. 6-2. Definition p. 23
39. 6-3. Legality p. 23
40. 6-4. Basic Considerations to Microfilm p. 23
41. 6-5. Cost Factors p. 24
42. 6-6. Preparation of Records for Microfilming p. 24
43. 6-7. Standards and Requirements for Micrographics p. 24
44. Chapter 7 – MONITORING STANDARDS p. 26
45. 7-1. Purpose p. 26
46. 7-2. Standards p. 26
47. 7-3. Monitoring Tools p. 26
48. 7-4. Monitoring Schedule p. 26

CFOPs it cites (1)

• CFOP 15-9 Requests for Public Records Page 4

CFOPs that cite it (10)

• CFOP 140-4 Adult Protective Services Protective Intervention Pages 11, 41
• CFOP 170-15 Federal and State Funding Eligibility Page 12
• CFOP 170-20 Child Care Licensing Program Desk Reference Guide Page 36
• CFOP 5-1 Numerical and Subject Index to Administrative Publications Page 2
• CFOP 50-1 Department Use of Criminal Justice Information Services and Driver and Vehicle Information Database Page 5
• CFOP 60-15 Equal Employment Opportunity - Affirmative Action Page 25
• CFOP 60-8, ch. 1 Employee Personnel Records Pages 1, 2
• CFOP 70-5 Recycling Program Page 1
• CFOP 70-9 Hazardous Materials - Employee Right to Know Page 3
• CFOP 75-1 Purchasing Policy and Procedures Pages 11, 41

Florida Statutes (8)

• Chapter 257, F.S. Pages 3, 14, 19
• s. 257.36, F.S. Pages 5, 11, 14
• Chapter 119, F.S. Pages 3, 15
• s. 119.011, F.S. Page 4
• s. 119.021, F.S. Page 11
• s. 119.10, F.S. Page 11
• s. 19.021, F.S. Page 11
• s. 92.29, F.S. Page 23