Child’s Case Records.Rule 65C-15.031
Rulemaking notices (2)
- 2026-04-10 Notice of Proposed Rule · FAR Vol. 52/70 · Amendments update the licensing requirements for child-placing agencies to streamline the licensing processes and repeal obsolete rule provisions.
- 2026-03-06 Notice of Rule Development · FAR Vol. 52/45 · Amendments update the licensing requirements for child-placing agencies to streamline the licensing processes and repeal obsolete rule provisions.
1 opinion cite Rule 65C-15.031
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Youth and Family Alternatives v. D.T. 2D2022-4168 · 2nd DCA 2024
Reversed mandamus forcing a foster care provider to give a dependent child all emails and texts free; only case-record materials are free.
… 4 Id. But the circuit court's reliance on two department rules in support of its ruling was mistaken. In Florida Administrative Code Rule 65C- 15.031(3) (2016), the department has detailed what must be included in a child's "case file"—a term the rule employs interchangeably with the term "case record." The…
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(1) The child-placing agency shall arrange storage for records of a child receiving services under Chapter 39, F.S., until the child is 30 years’ of age. Case records shall be permanently retained of children placed by child-placing agency for adoption, their biological families and adoptive families. Files may be retained electronically.
(2) The child-placing agency shall maintain current records for each child placed in any setting.
(3) The following information shall be contained in each file:
(a) Demographic information including the name, address, social security number, sex, religion, race, birth date, and birth place of the child;
(b) The name, address, telephone number, social security numbers, and marital status of the parents or guardians of the child;
(c) The name, address, and telephone number of siblings if placed elsewhere and other significant relatives, if available;
(d) Copies of legal documents of importance to the type of care, such as birth record and any court dispositions;
(e) The medical history, which shall include, if available, cumulative health records, addresses of all health care providers who provided treatment, examination or consultation regarding the child, as well as all psychological and psychiatric reports;
(f) The social assessment and background of the family and parents;
(g) A summary which reflects the dates of contact, initial assessment, case plan, and content of the worker’s visits;
(h) The circumstances leading to the decision of the parents to place the child, the agency’s involvement with the parents, including services offered, delivered, or rejected;
(i) Educational records and reports, if applicable;
(j) Summary of case reviews which reflect the contacts with and the status of all family members in relation to the case plan, as well as the achievements or changes in the goals;
(k) Summary of any administrative or outside service reviews on the progress of each child toward goal determination;
(l) Summary of child’s contacts with family members which reflect the quality of the relationships and the way the child is coping with the family members; and,
(m) A record of the child’s placements with names of caregivers, addresses, and the dates of care.
Rulemaking authority. § 409.175, Fla. Stat. Law implemented. § 409.175, Fla. Stat.
History. New 12-19-90, Amended 10-27-93, Formerly 10M-24.046, Amended 11-14-16, 7-14-26.