Dependency Law Finder

• info Old edition. Edition dated 2015-09-02, over 10 years ago

Contracts are selected for monitoring by the DCF Assistant Secretary for Administration with other DCF leaders. Monitoring is performed using the core scope monitoring design. The role of the COU Team Leader is enhanced to include responsibility for quality assurance. The Desk Review is enhanced. Some minor updates are also made to reflect changes in legislation. Additions, updates, deletions, or revisions may be made to this operating procedure during the year. Consult the Department’s Contracted Client Services website for updates.

1. Chapter 1 – GENERAL PROVISIONS p. 4
2. 1-1. Purpose and Scope p. 4
3. 1-2. Authority p. 4
4. 1-3. Overall Policy p. 4
5. 1-4. Mission p. 4
6. 1-5. Organizational Makeup and Independence p. 4
7. 1-6. Security p. 4
8. 1-7. Code of Ethics p. 4
9. 1-8. Reporting Suspected Abuse, Neglect, Abandonment, Sexual Abuse, Sexual Victimization, and p. 4
10. 1-9. Reporting Health and Safety Concerns p. 4
11. Chapter 2 – CONTRACT OVERSIGHT FOUNDATION p. 5
12. 2-1. Definitions p. 5
13. 2-2. Contracts are the Foundation of Contract Monitoring p. 6
14. 2-3. Processes p. 7
15. 2-4. Individuals and Groups Involved in Contract Oversight p. 7
16. 2-5. Approaches Used To Monitor Contracts p. 8
17. 2-6. Scope of Monitoring p. 8
18. 2-7. Conflict of Interest p. 10
19. Chapter 3 – ASSESSING RISK AND SCHEDULING p. 11
20. 3-1. Risk Assessment p. 11
21. 3-2. Contract Oversight Monitoring Frequency and Scheduling Limitations p. 11
22. 3-3. Annual Contract Oversight Schedule p. 11
23. 3-4. Modifying the Schedule p. 12
24. 3-5. Scheduled and Special and/or Unannounced Monitoring p. 12
25. Chapter 4 – PREPARING FOR MONITORING p. 13
26. 4-1. Overview p. 13
27. 4-2. Scope Planning p. 13
28. 4-3. The Monitoring Plan p. 13
29. 4-4. Requests for Documents p. 14
30. 4-5. Sampling p. 14
31. 4-6. COU Manager Responsibilities p. 15
32. 4-7. COU Team Leader Responsibilities p. 15
33. 4-8. COU Team Member Responsibilities p. 16
34. Chapter 5 – PERFORMING CONTRACT MONITORING p. 17
35. 5-1. Entrance Conference p. 17
36. 5-2. Monitoring Activities p. 17
37. 5-3. Adjustments to Scope During Monitoring p. 18
38. 5-4. Adjustments to Sample Size During Monitoring p. 18
39. 5-5. Debriefing p. 18
40. 5-6. Requesting Documents from Providers to Clear Findings p. 19
41. 5-7. Exit Log p. 19
42. 5-8. Exit Conference p. 19
43. 5-9. Ending the Monitoring Without an Exit Conference p. 19
44. 5-10. Workpapers p. 19
45. 5-11. Record Retention p. 20
46. Chapter 6 – REPORTING p. 21
47. 6-1. Policy p. 21
48. 6-2. General Information about Reports p. 21
49. 6-3. Responses to Reports p. 21
50. 6-4. Executive Reports or Summaries p. 21
51. Chapter 7 – DESK REVIEWS p. 22
52. 7-1. Policy p. 22
53. 7-2. Identifying Providers p. 22
54. 7-3. Identifying Providers and Contracts That Do Not Require Desk Reviews p. 22
55. 7-4. Desk Review Process p. 22
56. 7-5. Desk Review Report p. 22
57. 7-6. Desk Review Workpapers p. 22
58. 7-7. Due Dates for Desk Reviews p. 22

CFOPs it cites (2)

• CFOP 180-4 Mandatory Reporting Requirements to the Office of Inspector General Page 9
• CFOP 60-5 Political Activities Page 4

CFOPs that cite it (2)

• CFOP 5-1 Numerical and Subject Index to Administrative Publications Page 5
• CFOP 75-2 Contract Management System for Contractual Services Pages 17, 36

Florida Statutes (12)

• s. 402.7305, F.S. Pages 4, 5, 7, 11, 21, 22
• s. 287.0575, F.S. Pages 4, 8, 11, 14, 22
• s. 402.7306, F.S. Pages 4, 9, 10, 14
• s. 394.741, F.S. Pages 4, 9
• s. 394.9082, F.S. Pages 4, 10
• Chapter 112, F.S. Page 4
• s. 112.311, F.S. Page 4
• s. 112.3185, F.S. Page 4
• s. 287.012, F.S. Page 22
• § 39.201 Required reports of child abuse, abandonment, or neglect, sexual abuse of a child, and juvenile sexual abuse; required reports of death; reports involving a child who has exhibited inappropriate sexual behavior. Page 4
• s. 394.78, F.S. Page 4
• s. 415.1034, F.S. Page 4